Privacy Policy
This Privacy Policy explains how EE Community Association (“we,” “us,” or “our”) collects, uses, and shares information when you visit https://eeconf.com, register for the event, or otherwise interact with our services (collectively, the “Site”).
Who We Are
The data controller is EE Community Association. You can contact us at hello@eeconf.com.
Information We Collect
Information you provide: name, email, company, job title, billing details, dietary/accessibility preferences, session selections, and any messages you send us.
Information collected automatically: device and browser data, IP address, general location, pages viewed, and interactions collected via cookies or similar technologies.
Information from third parties: data from ticketing/payment providers, email tools, and (with your consent) sponsors or referral sources.
How We Use Your Information
To operate the Site, process registrations and payments, issue tickets/badges, send service and marketing communications, provide support, analyze Site performance, personalize content, ensure security, and comply with legal obligations.
Legal Bases (EU/UK)
Where applicable, we rely on one or more of the following: performance of a contract (event registration and participation), legitimate interests (event operations, Site security, analytics), consent (optional marketing or sponsor sharing), and legal obligations.
How We Share Information
With service providers (e.g., ticketing, payment processing, email delivery, analytics, on-site vendors) who process data on our behalf under appropriate safeguards.
With sponsors or partners only if you consent (e.g., ticking a box to share your contact details for follow-up).
When required by law, to protect rights and safety, or in connection with a merger, acquisition, or reorganization.
Cookies & Similar Technologies
We use cookies and similar tools to operate and improve the Site, remember preferences, and measure performance. You can manage cookies via your browser settings and, where available, a cookie banner or preference center.
Analytics & Advertising
We may use analytics tools (e.g., Google Analytics) to understand Site usage and improve content. We may run basic advertising or remarketing campaigns. You can opt out of many third-party analytics/ads tools via your browser or platform settings.
Email Communications
We send transactional emails (e.g., receipts, event updates) and, with your consent where required, marketing emails. You can unsubscribe from marketing at any time using the link in our emails.
International Data Transfers
Your information may be transferred to and processed in countries outside your own. Where required, we use appropriate safeguards (e.g., standard contractual clauses) to protect your data.
Data Retention
We keep personal data only as long as necessary for the purposes described here (e.g., to run the event and meet legal/accounting requirements) and then delete or anonymize it.
Security
We use reasonable administrative, technical, and physical measures designed to protect personal data. No method of transmission or storage is 100% secure.
Your Rights
EU/UK residents: you may have rights to access, correct, delete, restrict or object to processing, and obtain a copy of your data (portability). You can also withdraw consent at any time.
California residents: you may have rights to know/access, delete, correct, and opt out of “sale” or “sharing” of personal information, without discrimination..
To exercise rights, contact hello@eeconf.com. We may need to verify your identity and, where applicable, your authority to make the request.
Children
Our Site is not intended for children under 16. We do not knowingly collect personal data from children. If you believe a child has provided data, contact us to request deletion.
Third-Party Links
Our Site may link to third-party websites or services. Their privacy practices are governed by their own policies.
Changes to This Policy
We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new “Last updated” date.
Contact Us
Questions or requests: hello@eeconf.com.
Last updated: September 4, 2025
Note: This template is provided for general information only and is not legal advice. Please adapt it to your practices and consult counsel to ensure compliance with applicable laws (e.g., UK GDPR/EU GDPR, CPRA, PECR/ePrivacy).